Grant Writing & Development Operations Coordinator

  • Location:
  • Salary:
  • Job type:
  • Posted:
    1 week ago
  • Category:
    Remote Writing Jobs
  • Deadline:
    August 26, 2020

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Company: Citizen Schools

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For nearly 25 years, Citizen Schools has been a pioneer in educational equity. Since opportunity, unlike talent, is not equally distributed, we have provided hands-on learning experiences that ignite curiosity, build confidence and expand horizons for over 50,000 underrepresented middle school students. Together with our partners, including 25,000 career mentors, we have exposed students to ideas and connections, helping them access even better opportunities than previous generations.

Today, we engage underserved students in hands-on learning, in school and after school. Our students are creators and problem-solvers, not just consumers. They become scientists, artists, mathematicians, engineers, writers, and programmers. We also apply best practices from our direct service work to systems-level advancement of STEM mentorship and learning by working with communities.

Together we are transforming education in school, after school, and across communities.


The Grant Writing and Development Operations Coordinator (GWDOC) will join a six-person team of fundraisers who support Citizen Schools in strengthening relationships with foundation, corporate, and individual funders across the country. The GWDOC’s primary responsibility will be to collaborate with other members of the national External Engagement Team to develop compelling grant proposals and effective reports for funders, as well as conduct prospect research and perform operational duties related to fundraising (such as gift recognition, opportunity management, donor communications). The GWDOC role includes research (internal and external), writing, editing, project management, consultation and coaching, and mastery of a variety of systems for tracking documents and information.

This is an excellent opportunity for a detail-oriented individual with strong writing/editing, communication, and organizational skills and an interest in educational equity who is seeking to build additional proficiency in project and relationship management, operations, and development strategy. As part of a team that completes hundreds of writing projects each year, the GWDOC will support a critical and highly valued organizational function and will use his/her/their understanding of Citizen Schools’ strategy, program model, evaluation strategies, financial and operational structure, and policy efforts in order to advance Citizen Schools’ mission through funder communication.

This position reports to the Director of Grant Strategy within Citizen Schools’ National External Engagement Team and is preferably based in Boston, NYC, Bay Area, or Houston, but remote work locations will be considered.

Serving as a member of the Citizen Schools team means working in a fast-paced environment that values learning and an entrepreneurial approach. Knowing its importance to the success of our work, Citizen Schools is committed to diversity, equity, and inclusion, and we aspire to build a diverse team across our network. Please be sure to submit your resume and a thoughtful cover letter that explains your interest in the role and our organization. We appreciate your time and will review and respond to all applications received.


Grant Writing: (70%)

  • Learn about the diverse and evolving elements of Citizen Schools’ program and strategy in order to incorporate them effectively into written materials
  • Work with other team members to understand funder priorities and requirements and to think strategically about their fit with the current and planned activities of Citizen Schools
  • Monitor organizational grant writing calendar and create and follow project management plans in order to prepare materials in accordance with detailed requirements and strict deadlines
  • Collaborate to produce accurate and persuasive proposals and correspondence for foundation, corporate, and public funders; in some cases, write initial drafts for others to edit, in other cases, edit others’ drafts and polish them for submission
  • Maintain accurate files and update fundraising database with complete documentation of funder contacts and correspondence

Development Operations: (30%)

  • Research and identify potential prospects for new partners across Citizen Schools’ national network and 3 program divisions
  • Improve the cultivation and recognition of donors by identifying best practices for donor appreciation (i.e. acknowledgment letters), and storytelling. Based on this, develop and/or refine reports and processes
  • Support the identification and acquisition of new funders across sectors and the qualification of existing prospects or funders for increased funding and deeper partnerships
  • Provide support for fundraising events and campaigns including communications materials and other resources
  • Assist the team with preparation of materials for quarterly National Board meetings
  • Utilize Salesforce CRM for data entry


There are innumerable ways to learn, grow, and excel professionally. We respect this when we review applications and take a broad look at the experience of each applicant. We want to get to know you and the unique strengths you will bring to the work. This said, we are most likely to be interested in your candidacy if you can demonstrate the majority of the qualifications and experiences listed below:

  • At least one year of experience in a position involving extensive writing responsibilities
  • Ability to write succinctly, accurately, and persuasively and to produce high-quality work under tight deadlines
  • Track record of completing writing assignments both independently and collaboratively
  • Outstanding editing and proofreading skills
  • Ability to manage multiple projects with competing deadlines
  • Excellent interpersonal skills; ability to collaborate effectively with diverse colleagues across multiple locations and time zones
  • Ability to assimilate information quickly and to apply learning to new contexts
  • High levels of curiosity, initiative, resourcefulness, flexibility, and comfort with ambiguity
  • Ability to provide and receive constructive feedback
  • Facility with data analysis and skill in presenting information strategically
  • Proficiency with MS Word and Excel; interest in using and learning technology
  • Associate’s degree from an accredited institution required, Bachelor’s degree preferred
  • Preferred previous experience in an education reform and/or non-profit organization
  • Preferred experience with grant writing, relationship management, development, government grants, and/or fundraising databases (especially
  • Desire and excitement to model Citizen Schools’ core values: Confidence, Curiosity, Diversity, Equity and Inclusion, Perseverance and Teamwork
  • The fundamental belief that all students can achieve academic and professional success regardless of background, and a commitment to Citizen Schools mission and strategic vision


Salary will be competitive with similar roles at non-profit organizations of comparable size, and you will also receive a robust benefits package. We offer medical and dental insurance, 403(b) retirement plan with a match, paid vacation, professional development stipend, and more.


Citizen Schools helps all students to thrive in school and beyond through hands-on learning and career mentors. Our vision is for all students to have experiences and career mentors that ignite curiosity, build confidence, and help them develop into the next generation of leaders. Together we are transforming education in school, after school, and across communities.

To learn more about our work, please visit .


Citizen Schools is an equal opportunity employer and does not discriminate on the basis of sex, race, color, religion, sexual orientation, national origin, cultural heritage, ancestry, political belief, age, marital status, pregnancy, physical or mental disability or veteran status. Citizen Schools is compliant with the American with Disabilities Act and we are committed to making special accommodations for your interview or work as a member of our team. If specific accommodations are needed, please and we will work to accommodate your needs.

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