Remote Development and Business Manager
#remote #development #business #management
Company: Celebrate the Beat
Celebrate the Beat (CTB), a 501(c)3 nonprofit organization based in Denver, Colorado seeks a full-time Development and Business Manager to manage individual solicitations and event-based fundraising while overseeing the business functions of the 20-year old organization.
Mission: Celebrate the Beat provides the highest quality in-school and after-school dance programs for all children that improve their physical health and well-being, inspires them to believe in themselves, and establishes a standard of excellence that impacts all aspects of their lives.
- Oversee the conversion to a new CRM system;
- Develop facility with the new database including ability to generate reports alongside Executive
Strategic Planning and Execution of Individual Donor Appeals:
- Create a cultivation calendar with specific information about when CTB will connect with donors throughout the year in collaboration with Artistic Director and Associate Artistic Director;
- Plan strategy on how CTB will appeal to individual donors in collaboration with Artistic Director and
Associate Artistic Director;
- Coordinate all aspects of Annual Appeal including creation of printed solicitation elements and personalization of letters to patrons;
- Working with the Board of Directors, conduct prospect research and plan cultivation of donors and potential new Board Members;
- Arrange and attend in-person meetings with donor prospects and current Board Members, Artistic
Director, and/or Associate Artistic Director.
Event Planning and Execution:
- Develop special event budget with Artistic Director and manage costs in alignment with budget;
- Coordinate logistical support of fundraising events including contracting of venues in an in-person event, and securing and managing online platforms, if a virtual event;
- Solicitation and coordination of silent and live auction items, as needed;
- Plan timeline for roll-out of event announcement and registration in conjunction with Artistic Director and event committee, and coordinate hold-the-date notice, invitation, registration etc.;
- Event management day of event;
- Follow-up with patrons regarding any receivables for donations and auction purchases, and acknowledge contributions in a timely manner;
- Reporting on event results to the Board of Directors in a timely manner;
- Plan and oversee more intimate cultivation events such as lunches or dinners.
- Prepare and circulate Board Meeting agendas, financial reports, and other materials to Board of
Directors in advance of meetings;
- Take minutes and submit to Board for approval;
- Maintain regular contact with the Members of the Board, assisting with scheduling of committee meetings;
- Support advancement of strategic planning long-term goals and establish and reach interim milestones;
- Oversee elements in informational packets in conjunction with Executive Assistant to be sure that they are up-to-date;
- Create press releases with Artistic Director and issue to an updated press list, including television and radio stations;
- Represent Celebrate the Beat at development and nonprofit roundtables to maintain awareness of best practices;
- Represent CTB at trade shows and nonprofit fairs, along with Associate Artistic Director.
- Preparing annual budget in collaboration with the Founder/Artistic Director;
- Tracking budget to actual expenses;
- Creating and updating cash flow projections on a weekly/monthly basis, as required.
- Creating and maintaining financial and organization record keeping system in an audit-ready manner including creating substantiation policies and files;
- Preparing materials for annual financial review, and accountant audit every three years;
- Preparing materials to be submitted to accountant for 990 and other tax filings;
- Filing annual report and registration with Secretary of State;
- Creating reports for the Finance Chair and Board of Directors, as needed.
- Creating budgets for submission with grant application;
- Tracking and preparing financial reporting on project and program budgets for funders.
- Make all deposits, review log of donations maintained by Executive Assistant;
- Update bank signature cards on an annual basis as Board officers rotate
- Recording of all expenditures in transaction log;
- Paying invoices to vendors on a timely basis;
- Overseeing office lease and utilities.
o Issuing contracts to schools and other public appearance sponsors;
o Submitting invoices to schools for fees on a monthly basis and overseeing receivables;
o Collecting, approving, and submitting time sheets for artistic contractors on a bi-monthly basis.
- Overseeing all insurance policies
o Verifying that employee handbook is compliant with liability policies; o Providing complete listing of all events and program to insurance provider; o Enrolling and removing employees in health insurance, as needed;
The Development and Business Manager reports to the Founder/Artistic Director. They will work in close cooperation with the Associate Artistic Director, freelance Grant Writer, and Executive Assistant. The Development and Business Manager supervises the freelance Bookkeeper and provides required reports and information to the Accountant for tax preparation and audit.
- A minimum of three years of experience in nonprofit management, especially in nonprofit fundraising and finance;
- Facility with CRM systems, Microsoft Office, and Google Drives;
- A Bachelor’s degree from an accredited education institution;
- Appreciation of the performing arts, especially dance, is a plus.
- A passion for education and a love of children is ideal.
Compensation: Commensurate with experience. Health Insurance provided.
Availability: Position is available immediately.
To apply: Please submit resume and cover letter to Janice Mayer, Interim Executive Director
Job Type: Full-time
Salary: $52,000.00 to $60,000.00 /year
- Staffing: 3 years (Required)
- Finance: 3 years (Required)
- Fundraising: 3 years (Required)
- Only full-time employees eligible
- Temporarily due to COVID-19