Virtual Executive Assistant Remote- FT&PT

Primary responsibilities include but are not limited to:

Executive Assistant functions:

Heavy calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex meetings

Arrange complex international and domestic travel schedules and reservations across multiple time zones and countries

Reconcile trip expenses within appropriate time frame

Respond to business e-mails to handle inquiries and direct/route appropriately

Ability to handle confidential and non-routine information

Create and develop general correspondence, memos, charts, tables, graphs, business plans, proposals, and presentations

Ability to perform in an ever-changing environment and prioritize/manage multiple projects simultaneously, and follow through on issues in a timely manner

Work independently and as a member of the Executive Administrative team to lead and assist with administrative initiatives and special projects that may arise

Education and Experience:

Minimum of 2 years of related administrative experience supporting C-Suite executives or multiple high-level executive(s)

Business school, Associate’s degree or equivalent is a preferred

Job Knowledge, Skills, and Abilities:

Must be proficient in MS Word, Excel, Power Point, Outlook, Teams, and Internet

Experience with arranging complex domestic/international travel plans and the reconciliation of expenses

Excellent verbal and written communication skills are required. Must have a good command of the English language, oral and written

Ability to multi-task, and comfortable working in a diverse, fast-paced changing environment

Must have a high level of interpersonal skills to handle sensitive and confidential situations, position continually requires demonstrated poise, tact, and diplomacy

Self-motivated, innovative, able to accomplish tasks with minimal direction and supervision. Must be able to operate effectively with minimal direction

Seeks out the most efficient process to complete a task and exercises good judgment

Solution driven interpersonal skills; able to work through conflict in an effective professional manner to maintain productive working relationships

Strong organization skills – work requires continual attention to detail, establishing priorities and meeting deadlines

Analytical ability is required to gather and summarize data for reports and projects and to find solutions for various administrative projects

A professional appearance and telephone manner is essential

Following are requirements for a hybrid position:

A space that is quiet, free from distraction, and conducive to the work being performed

Access to a secure and adequate internet connection

Ability to meet any applicable work health and safety requirements

Comfortable having virtual meetings

For remote jobs in the US:

This is a remote position open to any qualified applicant in the Tri – State area of the United States.

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