Remote Jobs: Medical Writing Word Processing Coordinator I

Medical Writing Word Processing Coordinator I – North Chicago, IL

Pay rate: $22.00/hour

Contract length: Starts as 3 month role, but has opportunity for incremental 6 month extensions.

Hours: Mon-Fri Regular Hours

Recent graduate are encouraged to apply (As this is an entry level contract position, open to hiring new grads or grads interested in a potential career at AbbVie.)


The Medical Writing Word Processing Coordinator is responsible for formatting, proofing, and completion of Clinical Protocols, Clinical Study Reports, Investigator’s Brochures, and other related clinical regulatory documents. Provides document formatting support to Medical Writing, Clinical, and, other functional areas, ensuring successful preparation of high-quality, submission-ready documents. Ensures completion of work to meet multiple client deadlines. Ensures styles and formatting are consistent with defined eSubmissions standards so that the documents created in MS Word correctly render to PDFs.


Processes, proofreads, verifies and manages various clinical regulatory documents, ensuring they are submission-ready for publishing with an appropriate level of accuracy and consistency.

Communicates regularly with colleagues and management regarding timelines and conflict to timelines for word processing requests, eSubmissions issues, and document completion dates.

Provides ongoing support for Medical Writing, Clinical, and, other functional areas; acts as a liaison between eDocs support and Medical Writing as needed.

Responsible for effective communication among team members.

Ensures all electronic document deliverables are processed and completed in alignment with timelines.

Accountable for meeting the main objectives of assigned word processing projects within established timelines and with an appropriate quality level.

Ensures document styles and formatting are consistent with defined eSubmissions standards, so that documents created in MS Word are correctly rendered to PDFs.

Confirms formats and styles are consistent with those in the clinical regulatory templates, when applicable.

Accountable for providing services and results on time, accurately and consistent with expectations.

Populates document properties and ensures correct naming conventions are used per the eSubmissions System file naming conventions.

Accurately and timely maintains document tracking for all documents.

Ensures literature citations are correct. Performs literature searches. Maintains knowledge of eSubmissions styles and formatting standards.

Must continually train/be compliant with all current industry requirements as they relate to regulatory submissions, including electronic submission/approval standards.

Participates in process improvement activities.


Bachelor of Science or Bachelor’s degree in English or Communications

Superior attention to details.

High level computer skills. Excellent working knowledge of software programs in Windows environment (strong MS Word experience)

Preferred Requirements

Outlook, Excel, PowerPoint is preferred

1+ year relevant pharmaceutical industry experience in a related area such as medical writing, quality, regulatory, clinical research, or product support/Research & Development desired.

Apply Now!

This position is recruited for by a remote Kelly office, not your local Kelly branch. To be considered for this position, you must submit your resumes. Thank you for your interest in the assignment.

Also, feel free to follow up via email to [email protected]

Why Kelly®?

With Kelly, you’ll have access to some of the world’s highest regarded scientific organizations—providing you with opportunities to work on today’s most challenging, research-intensive, and relevant projects. Our connections can lead you to innovative scientific pursuits you’ll be proud to help advance. We work with 90 of the Fortune 100 companies and found opportunities for more than 10,000 scientific professionals last year.

You pursued a career in science to fuel your quest for knowledge and your desire to make the world a better place. Let Kelly fuel your career—connect with us today.

About Kelly®

At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females, individuals with disabilities, protected veterans, sexual orientation, gender identity.

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